Niagara Falls. New Directions Youth and family Services. Administrative Assistant. $15.75 - $16.55/hour.

Minimum Education and Skills High school Diploma/GED and six months related experience and/or training. or Associates degree or equivalent from a 2-year college or technical school. Valid driver's license(required).

POSITION SUMMARY: Provide receptionist duties for the office. Handle all administrative duties for department including: correspondence (phone and written), data entry, reporting, program billing, maintain monthly expenditures, compile client charts, and otherwise relieve program staff of clerical work and administrative and business detail. Support the parenting team with preparation of family visit rooms, ensuring a clean and therapeutic environment.

TYPICAL RESPONSIBILITIES/DUTIES: Reception Clerical * Greets guests as they arrive at the office and supervises waiting room * Types memos, correspondence, staff meeting minutes, reports and other documents. * Files correspondence and other records * Makes copies of correspondence or other printed matter. * Sets up and maintains files and departmental paperwork * Answers phone and gives information to caller, routes call to appropriate person, places outgoing calls * Operates current office machines such as copier, fax, computer, etc. * Assists in ordering inventory and distribution of supplies * Maintains a standard operating procedural manual of duties and keeps it up-to-date.

Client Related * Maintains database on clients and generates reports as needed * Assist Parent Support Specialist as a case aid when needed * Maintains up to date copies of client related supplies (including, but not limited to intake paperwork and parenting workbooks) * Maintains up to date rosters for all programs * Assists with data entry into electronic record keeping systems * Audits case record files to make sure all necessary info is included in the case record * Purges and file closed case records * Keep referral binder up to date

Program Support * Arranges travel schedules and reservations when requested * Organizes information on community resources in a central location * Identifies and arranges for use of space in community buildings for support groups and training. * Assists program staff in scheduling and managing group and trainings. * Orders materials and maintains inventory, approved by Director or designee, needed for groups and trainings. * Assists Program Supervisors with completing reference checks on new employees * Distributes program brochures and information to clinics, schools, churches and other organizations in the community. * Assists Director with program development, including but not limited to grant/proposal writing, budget projections and presentations to CEO, CFO, Board of Directors or other parties.

Reporting * Compiles and types statistical reports when requested. * Completes monthly, quarterly, and annual spreadsheets and reports for all programs * Records Incident Reporting data. * Completes service dollar reports for Childrens Mental Health Program * Prepares and Submits monthly billing for Partners in Parenting, FAR, and Family Group Conferencing

Other * Attends all mandatory in-service training and regularly attends supervision meetings All duties as assigned by Supervisor * Adhere to agency and department policies and procedures * Utilize normative culture

Minimum Education and/or Professional Qualifications/Skills * High School Diploma or equivalent with 6 months related experience OR * Associates degree or equivalent from a 2 year college or technical school

Follow link to apply through company website: https://www.fosteringgood.org/employment